The hotel site selection service exists to allow
you to outsource the process of researching hotels,
calling/emailing hotels, reading proposals, fielding
follow up calls, and making sense of all the differences
between hotel proposals. Think of us as your procurement
representative. Unlike other firms, PCM & Associates
has no official affiliations with specific hotel
chains, which allows us to select any hotel or resort
that is suitable for you.
Why Should You Choose Our FREE Site Selection
As a licensed travel professional, PCM & Associates
constantly receives the latest offers from hotels
and resorts. This allows us to be up to date
on the best values in the industry.
PCM & Associates saves you the time and expense
of locating, evaluating and selecting locations
for your meeting, conference or incentive travel
program. We will guide you through the site selection
process and provide you with the following:
Step 1 - Evaluation
We'll evaluate your group travel or corporate meeting
objectives, preferred travel destinations, desired
event dates and projected group size.
Step 2 - Requirements
During the site selection consultation, we'll
work with you to define your requirements for vendor
exhibits, meeting space and recreational amenities
to help best match your requirements to available
venues. An ideal venue combines business and
pleasure in an ambience that promotes harmony and
allows participants to focus, create, restore and
Step 3 - Comparative Summary
As a meeting planning firm, PCM & Associates
looks at properties from the perspective of a meeting
planning professional, taking into account logistics,
floor plans, multimedia requirements, catering services,
and attendee comfort and enjoyment. We will
prepare a comparative summary for presentation to
you that clearly outlines all your available choices.
After a thorough search of the chosen destination,
we select the most suitable properties within your
budget and then we then present the best proposals
for your consideration.
Step 4 – Site Inspection
We will arrange a site inspection to ensure
that the proposed venue meets or exceeds your expectations.
Step 5 - Contract
Once you've made a decision, we'll negotiate the
fine print with the hotel/resort of your choice
to ensure that you get what you need to host the
ideal meeting, conference or incentive travel program.
In working with PCM & Associates, it's important